Office Admin - Can Tho Office

1. HR support:
• Assisting in the onboarding, offboarding process in Can Tho office, and managing monthly timekeeping record.

2. Administration duties:
• Coordinating and monitoring the administration contracts e.g. office lease agreements, and other service contracts in compliance with law.
• Ensuring office equipment and facilities (meeting rooms, photocopiers, electricity, water, internet, plants, etc.) are well-maintained and functioning properly.
• Organizing and supporting all company events: meeting, happy hours, staff outing, event and others.
• Processing payments, cash advances, and office-related expenses as assigned. Monitoring admin cost to certain being under budget for package of admin and updating monthly admin expenses.
• Managing cleaning services to ensure the office well-organized and hygiene.
• Purchasing and contractor management: Managing relationships with vendors and contractors, ensuring that they meet service level agreements. Overseeing the review, negotiation, execution of contracts with vendors, suppliers, and service providers, and
ensuring cost-effective purchasing.
• Working closely with all team members and employees, sharing responsibility for all
decisions, actions, and outcomes to ensure the company achieves its mission, strategy
and objectives.
• Continually improving systems, processes, and procedures to ensure the smooth running
and increased effectiveness of the business to be the best in our field of activities.
• Supporting Health Insurance claim request for employees as well as assist any issues
relating to Health Insurance.
• Other tasks assigned by HRM

3. Reception duties:
• Day to day providing assistance for equipment with IT Helpdesk.
• Managing access to the office and sensitive areas within the office, ensuring the physical
security of the office, including access control.
• Greeting visitors, help them navigate through office to meet/ contact the appropriate
hosting employees.
• Receiving and processing mail